Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. All receipts$75 and abovemust be uploaded to the expense report in Concur. %PDF-1.4
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Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_.
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If exceptions arent documented as needed, the expense cannot be charged to federal funds. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Accounting and WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 0000003453 00000 n
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Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) All employee reimbursements are now processed through Concur. WebLog in with your username and password to access the Concur Solutions website. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Student Name *. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000114649 00000 n
Some departments have an internal approver, some send them to an approver in the Finance Office directly. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. hffinance@fas.harvard.edu. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. For the most current Travel and Reimbursement Guidance, click here . To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. WebWe would like to show you a description here but the site wont allow us. Meals are not reimbursed for One-day trips. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Traveling for Harvard-related business? Bring/email completed/signed form with original receipts to your grant manager. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Harvard Concurda oturum an. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. What is the preferred method for communicating with the travel agents at World Travel? KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Data analysis queries can be found in the table below. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Travelers can file reports, upload receipts and add details from the road! The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. endstream
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Click on the Click to access Concur In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Have theNon-employee vendorcomplete the. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Auburn Street, Cambridge. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Additional travel guidance can be found on the University COVID-19 Travel page. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. 0000002577 00000 n
Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign endstream
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The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000010511 00000 n
The traveler will be reimbursed for business expenses after the trip/expense is incurred. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. %%EOF
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6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Travel requirements have been modified as of April 13, 2022. xref
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Job in Schaumburg - Cook County - IL Illinois - USA , 60159. Find class information here. 0000011470 00000 n
NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Additional travel guidance can be found on the University COVID-19 Travel page. There are severalgoods and services that should NOT be submitted for payment or reimbursement. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000004411 00000 n
As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>>
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Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. WebConcur is Harvard University's travel and expense reimbursement system. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. WebLog in to Concur at travel.harvard.edu/concur. 0000083468 00000 n
Harvard follows the IRS accountable plan rules for business travel reimbursements. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000151511 00000 n
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As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. mG?FKxc3?4>\==kaU)*x)!c+ f
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|2f7w)6 Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). To download the app, access your mobile app store and search for Concur. Harvard accounts are not to be used as a holding place for expenses. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. were required to get a Form W-9 from the renting landlord. Please visit theConcurwebsite to initiate reimbursement request. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Harvard Travel Services website. These three regions collectively include State waters from the U.S.-Mexico border Copy and paste this code to your website. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue 100% Safe Payment. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Work. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Travel Policy. If I book my own travel, do I need to set up myself as a travel arranger? Set up Mobile PIN 1. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Repeats every week every Monday until Mon May 22 2023 . HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ 0000217245 00000 n
Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu WebVendor Training: RFP Essentials. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Harvard Travel Policy. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. 0000218795 00000 n
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Repeats every week every Friday until Fri May 26 2023 . were required to get a Form W-9 from the renting landlord. 0000005911 00000 n
WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Can I book my personal travel through Concur? 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Job #22253-5 Schedule to be determined. No Paper! P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Can trips booked through Concur autopopulate to my Outlook Calendar? Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). 21 61
WebPhil Mui is a technology executive in the San Francisco Bay Area. Worldwide Delivery. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000012308 00000 n
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WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines You can broadly describe the type of file (e.g. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. Job specializations: Finance. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44
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Map IT Employees generally create their own reports, some have delegates able to assist. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements.
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